OFFICE MANAGER
Corporate Operations - Human Resources and Office Support
Location: Los Angeles, CA, United States
Think Cosmopolitan, founded by Romain Dubus, is a rapidly expanding company that integrates innovative ventures in hospitality, real estate, e-commerce, and beyond to inspire individuals from all backgrounds to enhance their surroundings and create lasting value. All our operations are strategically aligned to fund the Mars Project, our ambitious initiative to develop sustainable human habitats on Mars by the late 2020s.
Think Cosmopolitan is looking for an experienced and driven Office Manager to support our Los Angeles office. The Office Manager will be responsible for day-to-day administrative support and organization of the office. You will provide internal support to the team in the Los Angeles site, onboard new employees, oversee purchasing and inventory management, manage executive calendars and will be responsible for the smooth day to day operations and functioning of the Los Angeles site.
Responsibilities
- Maintain office services by organizing office operations and procedures; reviewing and approving supply requisitions; assigning and monitoring functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems and equipment procurement. Coordinates janitorial and other services.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Work with local and state government on permits and other initiatives.
- Maintain VP and executive calendar.
- Manages customer service response to all general inquiry emails and phone calls.
- Process and fulfillment of online sales orders.
- Book travel as needed for certain executives.
Basic Qualifications
- High school diploma.
- 8+ years of work experience.
- 5+ years of work experience with Microsoft Office – Word, Excel, PowerPoint and Project.
Preferred Skills and Experience
- Bachelor's Degree.
- Demonstrated analytical and problem solving skills.
- Outstanding organization, time management, and resource management skills.
- Exceptional ability to problem-solve effectively and be very detail-oriented.
- Possesses a positive "get the job done" attitude and remains flexible to our ever-changing environment.
- Prior experience working with city office and filing relevant paperwork.
Additional Requirements
- Must be willing to work extended hours and weekends as needed.
ITAR Requirements
To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR), applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Think Cosmopolitan is an Equal Opportunity Employer; employment with Think Cosmopolitan is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Applicants wishing to view a copy of Think Cosmopolitan’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department via email at hr@thinkcosmopolitan.com.
Please send all applications to info@thinkcosmopolitan.com with the subject "Employment Application".
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